PCard
Beginning January 1, 2025, purchasing card administration duties will transfer to UW Shared Services.
Please visit
All questions about university procurement cards should be directed to
Email: serviceoperations@uwss.wisconsin.edu
Phone: 608-270-7100
UW Shared Services will be responsible for the following actions:
- Issuing PCards to new cardholders, and card creation within US Bank
- Training PCard cardholders and approvers
- Increasing/Decreasing credit limits and troubleshooting declines
- Internal auditing and monitoring cardholder reconciling activities to comply with PCard program requirements
Card transactions will continue to require reconciliation and approval within 30 days. The following steps remain in place.
- A clear business purpose
- Ensuring funding is correct
- An itemized receipt uploaded to the transaction along with any additional required supporting documentation
- For food purchases, please consult or the . If the food purchase is allowable, please consult and Additional Policies Related to Campus Food Purchases. And, if required, complete a Food Checklist form.
- For hardware or software purchases, consult ITS Approval Instructions page.
- All hardware or software purchase require IT Services approval.
UW System Purchasing Card Policy can be found here: .
Current Status of your purchasing cards can be viewed on .
will continue to be administrated by 91¶¶Òõ. Please contact purchasing@uww.edu with questions.
Any system closed transactions or audit finding follow-ups for transactions made prior to January 1, 2025 must still be completed and attached to transactions as you were instructed by 91¶¶Òõ Purchasing.